Wedding Planning Checklist: What to Consider Before Meeting With Your Florist January 19, 2022 Posted by Tulips Floral Design Studio

Posted on February 26, 2022 at 10:25 AM


Congratulations on your engagement!




A wedding is an exciting, memorable occasion but one that requires thorough and thoughtful planning.


For many engaged couples, acquiring flowers and booking a florist capable of capturing (and executing!) their vision can appear deceivingly simple.


However, the devil (aka budget and logistics) often lurks in the details. So let’s pull the curtain back and take a peek at what it takes to achieve a seamless and stunning floral representation of your most important day!




Booking an experienced florist is key to staving off floral anxiety, of course. But before booking your first meeting, thought and preparation is essential. We’ve created a thoughtful and comprehensive checklist–drawn from many years of experience–to help you and your partner navigate the wedding planning process.


It’s important to note that by providing all of your details upfront coupled with an awareness of budget, timing and overall expectations, you can rest assured that your wedding florals will be incredible!



1. What Kind of Bride/Partner Are You?



Brides/Partners fall into many different categories when it comes to flowers. Upon booking an appointment with a florist, let them know how you envision the flowers fitting into your wedding day. This will allow the floral designer and support team to set expectations, address timing and adjust budgetary constraints accordingly.


Which of these statements represent you best with regards to flowers?:


High priority – you love them and have very specific ideas about what you want


Medium priority – you’d like traditional arrangements and have some ideas


Low priority – you know you need them but they’re not as important as other items.


2. What is Your Budget?


This piece of the planning puzzle, though sometimes unpleasant, is critical and must be addressed as early in the process as possible. Budgetary information is vital and allows your florist to match your vision with the resources available. Remember, your florist has to consider the following:


Floral availability (what’s in season?)

Equipment rental (do you need an arbor, chuppah or various centerpiece elements?)

Flower delivery (are there multiple locations?)

Timing and proper staffing

Pick up fee for any rental items afterwards (eg. vases).


These details allow your florist to take you and your partner out of the process as much as possible (less stress!) so that you can concentrate on other things.

In general, you should expect the flowers to cost 10– 20% of your overall budget but the three items that most impact the budget are:

Size of guest list

Size of the bridal party

Any special requests for large ticket items.


In our experience, we find that for weddings of 125 to 175 guests with bridal parties of three to four attendants, the cost of wedding flowers ranges from $3,500 – $6,000. Couples can expect their floral cost to be similar to that of their professional photographer.


To help give you an idea of standard, premium or deluxe florals, we’ve added examples for each category.




* Standard: button, cushion or daisy chrysanthemums, alstroemeria, asters, carnations, babies’ breath, status, sunflowers (in season), wax flower, stock, snapdragon, Gerbera daisies, certain varieties of hydrangea, lemon leaf, and leather leaf.


* Premium: roses, spray roses, delphinium, stock, hypericum, hydrangea, tulips, lilies, hyacinth, foxglove (in season), zinnia (in season), peonies (in season), pittosporum, and ruscus.


* Deluxe: dahlias, peonies, garden roses, large headed roses, ranunculus, clematis, lilac, hellebore, berzillia, astilbe, anemone, jasmine, parrot, double and French tulips, freesia, stephanotis, orchids, sweet peas, Dutch varieties of hydrangea, gardenia, lotus pods, eucalyptus, olive, bay laurel, maidenhair fern, fiddlehead fern, sea star fern, and magnolia.


Working with a bigger budget means more leeway in terms of the types of flowers and greenery to choose from. Prices do vary greatly due to supply and demand for flowers and greens in peak wedding months which drive up the price, as do larger ticket items (arbors, chuppahs or large ceremony pieces).


With that in mind, what type of flowers and greenery suit you best? Bear in mind that numbers will come into play here, if you have five bridesmaids and five groomsmen you need to multiply!




Bridal bouquets $250 – $600


Bridesmaids bouquets $140 – $180


Flower girl crowns $50 – $75


Corsages $35 – $50


Boutonnieres - $20


Table centerpieces (low) $89 – $150


Table centerpieces (high) $250 – $450


Garlands (priced per foot)


Ceremony arrangements $275– $500


Escort card table arrangements $170 – $350


Cocktail table arrangements $40 – $75


Arbor or chuppah rentals $200 – $500


Arbor florals $350 – $5000


Cylinder candle rentals $15 – $25 each


Votive candles $3 – $15 each




Couples should note that if they are going to hire a florist whose location is more than an hour away from their ceremony and reception location, they will pay additional delivery fees for time and travel. If your wedding ceremony and reception are at different locations, you will likely incur additional delivery fees. There is also the option for flowers to be picked up with a packing fee.




Set up and delivery 10 – 20% of total


Pick up packing fee 3.5% of total.

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